Open Access

From Open Access to Open Science

Open Access was extended to Open Science throughout the Helmholtz Community: the Helmholtz Open Access Coordination Office is now the Helmholtz Open Science Coordination Office. The name change reflects an extended open access to scientific publications (Open Access), access to research data and open science software (Open Source).

The Helmholtz Community promotes Open Science, i.e. the open access to scientific knowledge, its verifiability and usage as well as its implementation in society and thus continues the process that was initiated back in 2003 with the signing of the „Berlin Declaration on the open access to scientific knowledge“. To promote the development to Open Science, it is necessary to create excellent basic conditions for digital science.

Helmholtz Guidelines Open Access

There are two ways to publish according to the principles of Open Access: the Gold Open Access and the Green Open Accesss.

The Gold Open Access
The Gold Open Access refers to first publication in Open Access Journals. These journals are peer-reviewed in the same way as "traditional" journals with the difference that the costs for publication are borne by the author. The majority of all Open Access journals are listed in the Directory of Open Access Journals (DOAJ). Some of these journals already have an impact factor e.g. the journals from BioMed Central or PLoS (Public Library of Science).

The Green Open Access

Der Green Open Access refers to the so-called secondary publication (post print). As in the past, authors publish their work in "traditional" peer-reviewed journals, but with the permission of the publisher, the publication is then published a second time in an institutional repository (an electronic reprints collection of the institute) and therefore made accessible on the Internet. Legal realization needs to be laid down in the author‘s agreement. Many publishers agree to secondary publication in an institutional repository with the adherence to certain restrictions. An overview of these publishers is provided by the SHERPA/Romeo-Liste.

Advantages for the UFZ and scientists
• Greater international recognition for the UFZ as a result of more citation/ full text hits with Google and other search engines
• Wider distribution of the UFZ’s scientific results
• More frequent citation due to easier access to the full text
• The UFZ’s / the scientist’s profile is enhanced
• With the green road it is still possible to publish in high-ranking journals

Implementation of Open Access at the UFZ

Der Green Open Access
The implementation of open access at the UFZ will initially follow the Green Open Access. This means that authors will continue to publish in their "traditional" journals. According to the author’s agreement and the copyright policies of the publisher, the full text will also be published a second time in the UFZ’s Institutional Repository (either the original PDF or the final draft –depending on the restrictions of the publisher).

Further information on:

Placing the fulltext in the Institutional Repository
Addendum to the author’s agreement

To ensure that the quality remains with open access, only peer-reviewed postprints and not pre-prints are archived.

You can find an overview of the copyright policies of various publishers on the Sherpa/RoMEO list or on Sherpa/RoMEO German:
Sherpa/RoMEO list
Sherpa/RoMEO list in German

The Gold Open Access
Step by step, the Green Open Access is to be merged into the Gold Open Access. This means that authors should aim to publish more in open access journals. Some UFZ authors are already doing so.

Open Access (in German: Offener Zugang) means free online access to publications.

The Open Access movement was started in 1999 by the Open Archive Initiative. Various declarations followed e.g. in 2001 the declaration of the Budapest Open Access Initiative, in 2003 the Bethesda Statement and the Berlin Declaration.

The Open Access movement was triggered off by the journal crisis and what was perceived to be a vicious publications circle. Scientists in the public sector use the resources of their organization and place the results of their work at a publisher's disposal free of charge. The review of the article on the other hand is still conducted by publicly-funded scientists. The author does not receive an honorarium for his/her publication and instead often has to pay publication charges and hand over all author‘s rights to the publisher. The journals are then subscribed by publicly-funded libraries that make them accessible to scientists. Because of recent annual price increases of an average 8-10 % charged by the publishers, many libraries have been forced to cancel a lot of their journal subscriptions.

On 25.4.2013 the library and the Helmholtz Open Access coordination office organised a workshop on the topic of Open Access.

Here are the presentations of the workshop:

Presentation by Dr. Schultze-Motel, Helmholtz Public Relations Coordination Office
Presentation by Ilka Rudolf, Library head
Presentation by Leslie Jakobs, Assistant Editor "Geothermal Energy"

In the Sherpa-Romeo list you will find the Open Access conditions for almost every journal.

The library supports publications with the following Open Access publishers, i.e. the library pays for the publication charges accrued:
Copernicus Publications
Wiley Open Access
Springer Open

Here you will find a list of the Open Access journals in the Web of Knowledge ("ISI"): Open Access - ISI listed journals

Creative Commons

Creative Commons (CC) is an NGO that helps authors with the free distribution of otherwise copyrighted work by providing public copyright licences. CC has six different types of standard licences that condition the legal terms of distribution.

You can find more information here about the Creative Commons licences (CC...):
Creative Commons
Licence models

The Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities was signed on October 22nd 2003 by 19 representatives from German and international research associations.

The Berlin Declaration defines contributions according to the "principle of open access" and the conditions, which they have to satisfy. Furthermore, the undersigned declare their support of the transition to the electronic "Open Access paradigm".

In addition to Peter Gruss, the president of the Max-Planck-Society, and Walter Kröll representing the Helmholtz Association, the presidents of other research associations such as the Fraunhofer-Society, the German Rectors’ Conference and the German Research Foundation (DFG) also signed the Berlin Declaration. The Declaration is also receiving increasingly more support from abroad.

Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities (the English version applies)